Office Manager


Provenance x bitcoin meetup 1 638
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Location: London

Reporting to: CEO

Contract: Full-time position starting as soon as possible, but latest July 2017 (freelance or permanent)

Salary: £30k p/a negotiable, dependent on experience

Provenance is looking for an efficient office manager to champion our finance and operations. You’re proactive and comfortable working in a digital startup, eager and able to support our team. In the next few months, we’ll be hiring new staff and moving office, making this a brilliant opportunity for you to make the role your own.

About us:

Provenance empowers brands to increase trust, using revolutionary technologies for greater supply chain transparency. Our software lets brands bring the origin and histories of products to the point of sale. At Provenance, we envision a future where every great product comes with accessible, verifiable information about its history and creation, helping us all make positive choices about the things we buy.

Our culture:

We are committed to growing a diverse team with equal opportunities for all. A handful of us work remote from within the UK, and from other cities in Europe. The commercial team is a multi-disciplinary team working across sales, marketing, branding, business development and operations. The team is agile, working in sprints and in close collaboration with the rest of the company.

Overview of the Office Manager role:

We have just completed a seed round fundraise and are in need of an experienced operations star to help us with our next stage of growth. The purpose of this role is to support our CEO on the day-to-day running of all finance, HR and sales operational activities, working with an outsourced accountancy function. You’ll be working with all members of our friendly, smart team - the glue, helping the team be as efficient as possible.

If you’re eager to apply your financial acumen and organisational abilities in a friendly fast-paced environment, while contributing to building a business with a social mission, Provenance might just be the place for you.

Key responsibilities:

- Manage Provenance day-to-day finances, including: End of month finances, including processing expenses, contractor and staff payments and Xero reconciliations

- Issue and process sales invoices to ensure punctual payments from our clients

- Keep a watchful eye on our cash flow via cash projections and monthly bank account-cash reconciliation

- Help prepare financial budgets, forecasts and ad-hoc financial analysis

- Liaise with our accountant for all queries and end of year accounts

Team happiness is central to your role:

- Create, process and maintain employment contracts and files

- Support recruitment process, including posting job adverts, setting up interviews, gathering feedback, references, and on-boarding

- Manage external contractors

- Internal and external event planning and management from team lunches to investor workshops and events

- Continue to innovate with our great 360 team review process, including implement necessary improvements

Ensure smooth running of Provenance operations, including:

- Managing incoming contacts and leads, from small food brands to large sustainability certifiers, including sales, HR, press and research requests Create and process commercial contracts for new clients and partners

- Organise bookings, orders and office logistics

Who we’re looking for:

- At least 3 years of office management experience in a similar startup or small business environment

- Demonstrable spreadsheets and Xero

- Financial literacy of level 1 bookkeeping would be a bonus

- Excellent numerical accuracy and attention to detail, with budget management experience

- Demonstrable experience supporting HR processes and company operations

- Have excellent written and verbal communication skills

- Comfortable working both autonomously and as part of a busy team

- Someone financially astute, self-motivated, organised and able to meet tight deadlines

- Someone passionate about working with a business with a strong social mission and looking for a positive purpose in the company they work for


- Work in a fast-moving, startup environment with a friendly, motivated team

- Exciting clients and a strong mission for social good

- Competitive salary

- Flexible working options (both location and times) Team workshops and social events

- Training and development opportunities

How to apply:

Please tell us why you’d like to work at Provenance and share examples of your work. Email us at [email protected] with the subject line: Office Manager

Equal opportunities: Provenance is dedicated to creating a diverse environment and is proud to be an equal opportunity employer.

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